What are event based compliances?
Besides the annual filings, a company or LLP must inform the Registrar of Companies whenever certain events take place — a change in directors, registered office, share capital, name, objects, auditors or charges on its assets. These are called event based compliances.
Each event has its own form, supporting resolutions and time limit — usually 15 or 30 days. Filing late attracts additional fees of up to twelve times the normal fee, and in some cases the change is simply not legally effective until the form is approved.
Common events, forms and time limits
| Event | Form(s) | Time limit |
|---|---|---|
| Appointment, resignation or change in designation of a director | DIR-12 (with DIR-2 consent) | Within 30 days |
| Change of registered office within the same city | INC-22 | Within 30 days |
| Shifting registered office to another state (e.g. Delhi to Uttar Pradesh) | MGT-14, INC-23 (Regional Director approval), INC-28, INC-22 | As per each stage |
| Increase in authorised share capital | SH-7 (and MGT-14 where AoA is altered) | Within 30 days |
| Allotment of shares — rights issue, private placement, bonus | PAS-3 (with MGT-14 for private placement) | Within 15–30 days, depending on the type of issue |
| Transfer of shares | SH-4 share transfer deed, stamp duty, board approval | Register within the period in the Act |
| Change of company name | Name reservation, MGT-14, INC-24 | MGT-14 within 30 days |
| Change in objects or other alteration of MoA / AoA | MGT-14 | Within 30 days |
| Appointment or resignation of auditor | ADT-1 / ADT-3 | 15 days / 30 days |
| Creation, modification or satisfaction of a charge (loan security) | CHG-1 / CHG-4 | Within 30 days |
| Declaration of significant beneficial ownership | BEN-2 | Within 30 days |
| LLP — change in partners or in the LLP Agreement | Form 4 / Form 3 | Within 30 days |
| LLP — change of registered office | Form 15 | Within 30 days |
Fixed pricing per event
Transparent professional fees for the most common filings. Government fees are extra and depend on your company's authorised capital.
| Service | Professional fee | What is included |
|---|---|---|
| Auditor appointment (ADT-1) | ₹1,499 | Board / AGM resolution, consent letter format, form filing |
| Director appointment or resignation | ₹1,999 | Resolutions, DIR-2, DIR-12 filing, register update |
| Registered office change — same city | ₹1,999 | Board resolution, INC-22 filing |
| Share transfer | ₹2,499 | SH-4, stamp duty computation, board resolution, register and certificate update |
| Increase in authorised capital | ₹2,499 | Notice, EGM resolution, MoA alteration, SH-7 filing |
| Allotment of shares | ₹2,999 | Offer documents, resolutions, PAS-3, share certificates |
| LLP — change in partners or agreement | ₹2,999 | Supplementary agreement, Form 3 and Form 4 |
| Charge creation or satisfaction | ₹3,999 | CHG-1 / CHG-4 with bank coordination |
| Change in objects / MoA alteration | ₹4,999 | Notice, special resolution, altered MoA, MGT-14 |
| Change of company name | ₹5,999 | Name application, resolutions, MGT-14, INC-24, fresh certificate |
| Shifting registered office to another state | From ₹24,999 | Full Regional Director process including advertisements and hearings |
Need several changes at once — for example new directors plus a capital increase before a funding round? Ask for a bundled quote; it works out cheaper than paying per event.
The cost of filing late
- Additional fees rise in slabs — from 2 times the normal fee for a delay up to 30 days, to 12 times for a delay beyond 180 days.
- SH-7 delays are costlier — late filing for an increase in authorised capital attracts additional fees calculated as a percentage per month on the normal fee.
- Charges have a hard stop — a charge that is not registered within the permitted period may not be recognised against the liquidator or other creditors, and banks will insist on timely CHG-1 filing.
- MCA records stay outdated — a resigned director continues to appear on the company's master data, and remains exposed, until DIR-12 is filed.
How we handle an event based filing
Understand the change Day 1
We identify every form, resolution and approval the event triggers — often more than one.
Draft resolutions & documents Day 1–2
Board and shareholder resolutions, notices, consent letters, altered MoA/AoA or agreements are drafted for your signature.
Prepare & certify the form Day 2–4
The e-form is prepared, certified by a practising professional where required, and signed using the director's DSC.
File with the ROC Day 3–5
The form is uploaded on the MCA portal and government fees are paid.
Approval & records After filing
We track approval, respond to any resubmission query, and update the statutory registers and share certificates.
Event based compliances — common questions
How do I add or remove a director from my company?
A director is appointed by a board or shareholders' resolution after obtaining a DIN and written consent in DIR-2, and resigns by giving notice to the company. In both cases the company must file Form DIR-12 within 30 days. We handle the full process, including DIN application for a new director.
How can I change my company's registered office from Delhi to Noida?
This is a change of state, because Noida is in Uttar Pradesh. It requires a special resolution, newspaper advertisements, an application to the Regional Director in Form INC-23, and then INC-28 and INC-22 after approval. It typically takes two to four months.
How do I increase the authorised capital of my company?
The shareholders pass an ordinary resolution at a general meeting to alter the capital clause of the MoA, and the company files Form SH-7 within 30 days with the additional government fee and stamp duty on the increased capital.
Is any ROC form required for a transfer of shares?
No ROC form is filed at the time of transfer. The transfer is completed through Form SH-4 with stamp duty, board approval and an entry in the register of members, and it is reported in the next annual return. For companies covered by the demat rules, the transfer happens through the depository.
What if I missed the time limit for a filing?
Most forms can still be filed with additional fees, which increase with the delay. A few — such as charge registration — have an outer limit after which a separate approval is needed. It is best to act quickly; we can tell you the exact additional fee before filing.
Do these rules apply to LLPs as well?
Yes. LLPs must report changes in partners in Form 4, changes to the LLP Agreement in Form 3 and change of registered office in Form 15, each within 30 days.